Key Responsibilities

• The formation and ongoing administration of various companies, Jersey Property Unit Trusts and Limited Partnerships to facilitate the effective oversight and management of a property portfolio
• Preparation of minutes, resolutions and correspondence, coordination of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records
• Processing of payments, reconciliation of payment logs and approvals
• Production and circulation of client invoices to ensure accurate fee collection alongside timely chasers of debtors
• Pro-actively identifying and supporting the team with additional responsibilities and administration tasks as required by your manager or clients
• Assisting with the mentorship of Trainee Administrators alongside the provision of constructive feedback, and identification of any additional training needs, to your direct manager
• Demonstrating commitment to data integrity and attention to detail in all activity, with particular focus on utilising the systems to their maximum potential to drive efficiency and excellent client service
• Supporting an 'Our Best Way' ethos across the team through rigorous process analysis to drive alignment and consistency
• Contributing towards the business as a whole in identifying process improvements, improvements in policies and procedures and any other service innovation changes that would improve the client experience
• Ensuring compliance with all applicable laws, regulations and internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist Financing and reporting of suspicious activity or transactions, client due diligence and record keeping.

Skills, Knowledge and Expertise

• 3-5years relevant experience in the finance industry
• Real Estate experience preferred
• Strong academic background, preferably Bachelors degree or equivalent. Ideally working towards or holding a professional qualification such as CGI IFA Level 4 or 5
• Excellent written and verbal communication skills
• Working knowledge of the MS Office package (Outlook, Word, Excel, Power Point). Experience in using Viewpoint would be an advantage
• Good understanding of the applicable statutory laws and other related legal and regulatory requirements, including anti-money laundering regulations
• Experience working with both Jersey structures
• Responsive and client focused with strong organisational skills and attention to detail. Ability to deal with tasks independently and use own initiative
• Must be committed and driven to achieving excellence for themselves, their clients and their team